Document sharing is an essential element of collaborative business processes. However, if it is not done right, it can leave the possibility for hackers to hijack sensitive files.
Secure Document Sharing is the digital distribution and sharing of information that is considered confidential or private. This includes information like protected health information (PHI) or personally identifiable information (PII). This includes documents that are still in progress and circulated to colleagues in a collaboration or review process. It is employed in M&A activities and requires a solution which allows large files to be shared in a highly secure online environment.
The most commonly used method is via cloud-based secure sharing solutions that allow users to access their files online in a controlled way (e.g. printing, copying and screening prevention are all standard approaches. It also offers access control for shared folders and files and can enable sophisticated security options, such as audit trails and encryption.
Another option is peer-to -peer (P2P) document sharing, which allows computers to connect to one other directly to transfer files without hosting them on the central server. It offers some benefits, including reduced storage requirements as well as speedy transfer speeds and an enhanced user experience. However, it comes with a number of risks, such as inadvertent publication of private information, malware, viruses and worms. It is not recommended to be used in environments that have strict compliance rules. Mimecast’s https://datastorage.blog/why-tracking-due-diligence-documents-is-crucial-for-fundraising/ Secure Document Sharing solution provides a secure method for teams to share documents with external parties as well as internally across the company. It can be triggered manually or automatically, based on administrator-defined policies. It also supports different levels of access and collaboration, to ensure that it is in line with corporate governance guidelines and best practices around secure document sharing.
